Article III: Duties of Officers
Section 1: The President shall preside at all meetings of the association and shall appoint such committees as he/she shall consider expedient or necessary and conduct the business of the association in accordance with the by-laws, rules and regulations. The President may negotiate contracts on behalf of the association. He/she shall be an ex-officio member of all committees.
Section 2: The Vice President shall perform all the duties of the President in his or her absence or disability, and shall assist the President as necessary.
Section 3: The Secretary shall keep the minutes of all meetings of the Association and shall if requested, read such minutes at the close of each meeting for approval and he/she shall mail out notices for meetings, functions, shows, etc. and perform other duties from time to time as deemed necessary.
Section 4: The Treasurer shall have charge of all receipts and monies of the Association, deposit same in the name of the Association, and shall disburse said funds as ordered or authorized by the majority of officers. He/she shall keep regular accounts of the receipts and disbursements, submit said record when requested, and give an itemized statement of the same at regular meetings of the Association. He/she shall sign checks and withdrawal slips on behalf of the Association upon any and all of it’s bank accounts, and the same shall be honored on his/her signature alone or that of the President. And he/she shall attest all memberships and will be his/her responsibility to maintain an updated membership list.
Section 5: In general, the Board of Directors of the Association shall be charged with the daily operation responsibilities of the Association including but not limited to decisions necessary for continuity and those requiring immediate attention. No action shall be taken by an Officer of the Association without prior approval of a majority of the Officers. No Officer shall enter into contracts whether written or verbal, incur debt, or make expenditures without prior approval of the majority of the Officers. Such authority may be general or confined to specific instances.
Section5A: The business f this association shall be managed by it’s board of directors. The board of directors shall be compromised of the vice president, President, Immediate Past President and six (6 ) elected Directors.
The board of directors shall have charge of the affairs, finances and property of the association to which they will make a regular report to the general membership meetings.
In addition to the powers and authorities these by-laws expressly confer upon them, the Board of Directors may exercise all such powers of the association and do all such lawful acts that are not prohibited by the statute or by these by-laws.
The Board of Directors shall be empowered to fill any vacancies occurring in the Board. Any vacancy occurring in the Board may be filled by the affirmative vote of a majority of the remaining directors. A director elected to fill a vacancy shall serve the unexpired term of his predecessor.
A quorum of the Directors in office shall be necessary to transact business of the association. A quorum for the purposes of these By-Laws is defined as five (5) members of the Board of Directors. Once it is established that a quorum exists, a majority of such quorum shall then decide upon any question that may come before the meeting and shall be binding as though the full Board of Directors were sitting.
Any Board of Director that misses more than two (2) unexcused meetings per year may be removed for cause.
Section 6: An Officer of the Association shall stand in a
Fiduciary relation to the Association and shall perform his or her duties, including his or her duties as a member of any committee upon which he or she may serve, in good faith, in a manner he or she reasonably believes to be in the best interest of the Association, and with such care and diligence as a person of ordinary prudence would use under similar circumstances.
Section7: Removal. Any Officer elected by the membership may be removed by a majority vote of the Officers whenever in its judgment; the best interest of the Association would be served thereby. All Officers are expected to attend all scheduled meetings. Two (2) un-excused absences will be considered grounds for removal for cause.